Stock Management Software
Monitor and manage inventory stock levels in real-time with OxMaint's powerful CMMS. Track total stocks, critical items, low stock alerts, and stock valuation—never run out of critical maintenance parts again.
Stock Management
Monitor inventory stock levels2,458
Total Stocks2,156
Active12
Critical45
Low Stock8
Out of Stock£124K
Total Value18,450
Current Stock16,892
AvailableComplete Stock Solution
6-Step Stock Management Workflow
Everything you need for inventory control. From adding stock to automated reorder alerts, each step ensures optimal stock levels.
Add Stock
Material & LocationSet Levels
Reorder & SafetyTrack Stock
Monitor LevelsAlerts
Low Stock NotifyCycle Count
Verify AccuracyReorder
Replenish StockEasy Entry
Add New Stock Entry
Create stock entries with comprehensive details. Select materials, define storage locations, set quantity levels, track costs, and integrate with SAP—all from a simple form. Only materials without existing stocks are available for selection to prevent duplicates.
Material Selection
Choose from available materials in your catalogue with smart filtering.
Storage Location
Define warehouse locations with shelf-level precision tracking.
Quantity Tracking
Track current stock and reserved quantities separately for accuracy.
Cost Tracking
Track average cost per unit for accurate inventory valuation.
Status Management
Set Active or Inactive status to control stock availability.
Duplicate Prevention
Only materials without existing stocks available for selection.
Add New Stock Entry
Level Control
Smart Stock Level Management
Configure reorder points, maximum stock levels, and safety stock thresholds for each item. Automatic alerts when stock falls below critical levels ensure you never run out of essential parts.
Reorder Point
Auto-alert when stock hits this level to trigger replenishment.
Max Stock
Prevent overstocking with maximum inventory limits.
Safety Stock
Buffer quantity for unexpected demand or supply delays.
Reserved Stock
Track items reserved for specific work orders or jobs.
Visual Indicators
Colour-coded progress bars show stock health at a glance.
Available Calculation
Auto-calculate available stock minus reserved quantities.
Stock Level Configuration
LiveSKF 6205-2RS Bearing
Warehouse A - Shelf 3Hydraulic Oil 10W
Warehouse B - Bay 2ERP Integration
SAP Integration
Seamlessly integrate with SAP ERP system. Map storage locations and batch numbers directly to your SAP configuration for unified inventory management across platforms.
SAP Storage Location
Map stock entries to SAP SLOC codes for unified tracking.
SAP Batch
Batch number tracking for lot-controlled materials.
Two-Way Sync
Real-time data synchronisation between OxMaint and SAP.
Material Master
Link to SAP material master data for consistency.
Cost Import
Import cost data directly from SAP for accurate valuation.
Auto Posting
Automatic goods movements posted to SAP system.
SAP Integration
ConnectedCycle Counting
Stock Count & Verification
Track last count dates for each stock item. Schedule regular cycle counts to maintain inventory accuracy. Record count dates with timezone support (GMT) for global operations.
Last Count Date
Track when each stock item was last physically counted.
GMT Timezone
Global timestamp support for multi-location operations.
Cycle Count Scheduling
Schedule regular counts for high-value or critical items.
Variance Tracking
Identify discrepancies between system and actual counts.
Count History
Full audit trail of all previous cycle counts recorded.
Adjustment Tracking
Record adjustments made after variance investigation.
Stock Count Tracking
Cycle CountRecent Stock Counts
SKF 6205-2RS Bearing
Warehouse A - Shelf 3Hydraulic Filter HF-200
Warehouse B - Bay 5Mechanical Seal Kit
Warehouse A - Shelf 7Parts Catalogue
Master catalogue with specs, pricing, and suppliers.
Stocks
Track quantities, locations, and values.
Vendors
Supplier management and purchase orders.
Scraps
Track scrapped and disposed materials.
Inventory Suite
Complete Inventory Management
OxMaint's inventory module includes Parts, Stocks, Vendors, and Scraps—all working together for complete material management across your organisation.
Parts Catalogue
Master list of all materials with specifications, pricing, and supplier info.
Multi-Location Support
Track same part across multiple warehouses and storage locations.
Work Order Integration
Auto-reserve and issue parts directly from maintenance work orders.
Integrated Modules
Stock Connected to Every Module
OxMaint's stock management integrates seamlessly with all maintenance modules for complete operational visibility.
Work Orders
Auto-reserve parts for jobsAssets
Link parts to equipmentPreventive Maintenance
Forecast part needsPurchasing
Create purchase ordersTeam
Track who issued partsReports & Analytics
Inventory insightsDocuments
Attach spec sheetsInspections
Parts for findingsProven Results
We are proud of our results
40%
Reduced Stockouts
Never miss critical parts.
25%
Lower Carrying Costs
Optimised inventory levels.
99%
Inventory Accuracy
Cycle counting excellence.
"Low stock alerts have eliminated emergency orders. We always have critical parts when needed."
Operations Director
Manufacturing · Manchester
"SAP integration means our ERP and CMMS are always in sync. No more manual data entry errors."
Plant Manager
Oil & Gas · Aberdeen
"Real-time stock valuation helps us manage budgets and forecast accurately. Total visibility."
Facilities Manager
Property · Birmingham
"Cycle count tracking improved our inventory accuracy from 85% to 99%. Huge improvement."
Maintenance Director
Logistics · Leeds
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's stock management capabilities.
Parts are the master catalogue of items you use—containing specifications, supplier information, and pricing. Stocks track the actual quantity of those parts at specific storage locations. A single part can have stock entries at multiple warehouses. For example, "SKF Bearing 6205" is a Part, while "15 units at Warehouse A - Shelf 3" is a Stock entry for that part.
The Reorder Point is the stock level at which you should place a new order to replenish inventory. When current stock falls to or below this level, OxMaint marks the item as "Low Stock" and can trigger alerts. Calculate your reorder point based on lead time demand plus safety stock to ensure you never run out of critical parts.
Safety Stock is a buffer quantity held to protect against unexpected demand or supply delays. It's the minimum stock you always want to have on hand. When stock falls below safety stock level, it's marked as "Critical" requiring immediate attention. Safety stock helps you avoid stockouts during emergencies or when suppliers have delays.
OxMaint integrates with SAP ERP through storage location (SLOC) and batch number mapping. You can link each stock entry to its corresponding SAP storage location code and batch number. This enables two-way synchronisation of inventory data between OxMaint and SAP, eliminating manual data entry and ensuring both systems show consistent stock information.
Reserved Stock is the quantity of items that have been allocated to specific work orders or jobs but not yet physically issued. Available Stock = Current Stock - Reserved Stock. This prevents the same inventory from being promised to multiple jobs and ensures accurate availability information when planning maintenance work.
Take Control of Your Inventory Today
Track stock levels, set reorder points, and never run out of critical parts again. Perfect for maintenance and operations teams across manufacturing and heavy industry.
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2,458
Total2,156
ActiveAlerts
Sync Status