Complete CMMS solution for property management
Maximise tenant satisfaction, optimise maintenance workflows, and reduce costs with intelligent property management designed specifically for lettings agents, block managers, and landlords across the United Kingdom.
Property Management CMMS Solution
Complete maintenance platform for lettings
Property Tracking
Real-time portfolio monitoring
Preventive PM
Automated scheduling
Work Orders
Digital management
Analytics
Performance insights
Our Features
Built for Property Management Operations
Complete maintenance management tools designed specifically for flats, houses, HMOs, blocks of flats, and rental properties across the UK
Digital Property Inspections
Customisable checklists for property turnovers, check-in/check-out inspections, and preventive maintenance.
Preventive Maintenance Scheduling
Schedule maintenance based on time intervals, seasonal requirements, or property condition assessments.
Work Order Management
Create, assign, and track tenant requests with priority levels and real-time completion tracking.
Regulatory Compliance
Maintain compliance with gas safety, EICR, EPC, and HMO licensing requirements effortlessly.
Property Performance Tracking
Monitor maintenance costs, tenant satisfaction, void periods, and property value metrics in real-time.
Mobile-First Platform
Empower tenants and maintenance contractors with mobile access to work orders, inspections, and property records.
MOBILE SOLUTION
Mobile App for Tenants & Maintenance Contractors
Equip your tenants and maintenance contractors with a mobile app designed for property management:
- Submit maintenance requests directly from mobile devices
- Access property history, maintenance logs, and tenancy information
- Report issues, damages, and repairs instantly with photos
- Track work order status and communicate with contractors
- Complete inspections offline and sync when connected
Mobile Property Management App
For Tenants & Maintenance Contractors
Tenant Request Portal
Submit requests from anywhere
Access History
Property logs & tenancy information
Instant Reporting
Report issues & damages instantly
Photo Documentation
Photos, signatures & notes
Analytics Dashboard
Real-Time Property & Tenant Insights
Make data-driven decisions with comprehensive property management analytics:
- Live dashboards showing property status, maintenance schedules, and work order tracking
- Tenant satisfaction scoring and retention analysis
- Custom analytics on property performance and maintenance efficiency
- Automated alerts for tenancy renewals and compliance certificate expiries
- Historical reporting with trend analysis and predictive maintenance insights
Real-Time Analytics Dashboard
Property & Tenant Insights
Live Property Dashboard
Real-time status & schedules
Tenant Satisfaction
Scoring & retention analysis
Property Analytics
Performance & efficiency metrics
Automated Alerts
Tenancy & compliance notifications
Property Coverage
Complete Asset Hierarchy for Property Portfolios
Deep asset management supporting portfolio-wide tracking across all property types—from individual flats to large blocks:
- Residential lettings: flats, houses, maisonettes, and studio apartments
- HMOs: shared houses, bedsits, and multi-let properties with room-level tracking
- Block management: communal areas, lifts, entry systems, and shared facilities
- Building services: boilers, heating systems, water tanks, and electrical installations
- External areas: gardens, car parks, bin stores, and boundary fencing
Property Portfolio Coverage
Complete Asset Management
Residential Lettings
Flats, houses, maisonettes
HMOs & Multi-Lets
Room-level tracking & licensing
Block Management
Communal areas, lifts, entry systems
Building Services
Boilers, heating, electrics
Safety & Compliance
Landlord Compliance & Audit-Ready Documentation
Pre-configured inspection templates ensure compliance with UK landlord legal requirements:
- Inspection forms for flats, communal areas, HMOs, and building systems
- Check-in/check-out inventory inspections with condition documentation
- Complete audit trails with timestamps, photos, and digital signatures
- Automated compliance tracking for Gas Safety, EICR, EPC, and Legionella
- Customisable templates for HMO licensing and local authority requirements
Landlord Compliance Checklists
Audit-Ready Documentation
Property Inspection Forms
Flats, communal areas, HMOs
Check-In/Check-Out Inventories
Condition documentation checklists
Safety Certificate Tracking
Gas Safety, EICR, EPC, Legionella
HMO Licensing
Local authority compliance reports
Why Choose Oxmaint
Benefits for Property Managers and Landlords
Increase Tenant Satisfaction
Improve tenant retention by up to 40% with faster response times and better communication throughout the maintenance process.
Ensure Compliance
Stay compliant with landlord legal requirements through automated certificate tracking and inspection records.
Reduce Operating Costs
Cut property maintenance costs by 30% through preventive maintenance and efficient contractor management.
Real Results from UK Property Managers Using Oxmaint
42% Increase in Tenant Retention
A lettings agency managing 450 properties across 8 locations increased tenant retention by 42% and reduced maintenance costs by 35% after implementing Oxmaint's property management platform, saving over £310,000 annually.
35% Lower
Maintenance costs with Oxmaint
£310,000 Saved
Annual cost reduction with Oxmaint
100% Compliant
Perfect landlord compliance record
Trusted by Property Managers Across the UK
"Oxmaint transformed our property operations. Work order response time dropped from 48 hours to under 4 hours, and tenant complaints decreased by 65%. The mobile app is perfect for our tenants and contractors, and compliance tracking ensures we never miss a Gas Safety or EICR renewal."
Property Operations Manager
Lettings Agency - 450 properties based in Greater Manchester
"The preventive maintenance scheduling is outstanding. We extended our boiler lifespan by 5 years and improved tenant satisfaction scores by 55%. The cost tracking helps us stay on budget, and the audit trail made our HMO licence renewal completely seamless."
Block Manager
Residents Management Company - 280 flats across South London
PROPERTY INTEGRATIONS
Connected Ecosystem
Seamlessly integrate with property management software, accounting systems, and smart building platforms for complete visibility.
Explore all integrations
FAQ
Frequently Asked Questions
Oxmaint supports the complete range of UK rental properties including residential lettings (flats, houses, maisonettes, studio apartments), HMOs and multi-let properties with room-level tracking, blocks of flats with communal area management, student accommodation, and commercial lettings. Our asset hierarchy supports tracking from portfolio-wide down to individual units, rooms, fixtures, and appliances. The system is designed for both independent landlords managing a handful of properties and large lettings agencies with thousands of units.
Oxmaint tracks all landlord compliance certificates including Gas Safety Certificates (CP12), Electrical Installation Condition Reports (EICRs), Energy Performance Certificates (EPCs), and Legionella risk assessments. The system sends automated reminders before expiry dates—typically 60, 30, and 14 days in advance. You can store digital copies of certificates, track which Gas Safe or NICEIC engineer completed the work, and generate compliance reports showing certificate status across your entire portfolio. This ensures you never miss a renewal and always have documentation ready for council inspections.
Yes, Oxmaint includes features specifically designed for HMO compliance. The system tracks HMO licence expiry dates, schedules required inspections (fire safety, room sizes, amenity ratios), maintains records of fire door checks and emergency lighting tests, and documents any conditions attached to your licence. You can set up room-level asset tracking for each let room and generate reports showing compliance with local authority requirements—essential documentation for HMO licence applications and renewals.
Yes, Oxmaint provides comprehensive inventory and inspection features for tenancy turnovers. You can create detailed check-in and check-out inventories with room-by-room condition reports, unlimited photos, and tenant signatures. The system compares check-in and check-out reports to identify damage beyond fair wear and tear—essential documentation for deposit disputes. Inspections can be completed on mobile devices (even offline) and reports can be generated as PDFs for tenants and deposit protection schemes.
Yes, Oxmaint provides API-based integration capabilities for connecting with popular UK property management and lettings software. This enables synchronisation of property data, tenant records, and tenancy dates. We also integrate with accounting systems like Xero and Sage for cost tracking, and with contractor management platforms for coordinating repairs. Our system is designed to complement your existing software stack rather than replace it.
Transform Your Property Management Operations
Join leading UK property managers, lettings agents, and landlords who trust Oxmaint to optimise their maintenance operations and maximise tenant satisfaction.