EHS Work Permits
Digitise your permit-to-work process. Issue, approve, and track work permits for controlled activities—hot work, confined space, electrical isolation & more. Reduce safety incidents by 60% with OxMaint's EHS module.
Work Permits
Authorisation to carry out controlled work activitiesComplete Permit-to-Work Solution
6-Step Work Permit Workflow
From permit request to job completion, streamline your entire safety authorisation process with OxMaint.
Select WO
Link Work OrderCreate Permit
Fill DetailsSet Validity
From & To DatesSubmit
For ApprovalApprove
Or RejectExecute
Complete WorkFeature Spotlight
Create Work Permit
Create comprehensive work permits with all required details. Link to work orders, set validity periods, define work types, and ensure proper authorisation before any controlled work begins.
Work Order Linking
Connect permits directly to work orders for full traceability.
Permit Title & Description
Clear identification and detailed scope of work.
Validity Period
Set Valid From and Valid To dates with time precision.
Type of Work
Categorise permits: Hot Work, Confined Space, Electrical, etc.
Auto Work Order Details
Automatically populate work order information.
Required Fields
Enforce mandatory information for compliance.
Create Work Permit
Work Order Selection
Work Order Details
Work Permit Details
Real-Time Tracking
Permit Status Dashboard
Monitor all work permits in one centralised dashboard. Track issued, approved, rejected, and expired permits with real-time status updates and comprehensive filtering.
Total Permits
Complete overview of all work permits in the system.
Permits Issued
Permits created and awaiting approval.
Permits Approved
Active permits authorised for work execution.
Permits Rejected
Denied permits requiring revision or cancellation.
Permits Expired
Past validity permits for audit and renewal.
Search & Filter
Quickly find permits with advanced filters.
Permit Status Overview
24
Total Permits8
Issued12
Approved2
RejectedExpired Permits
Requires renewalWork Categories
Types of Work Permits
OxMaint supports all standard permit types for controlled work activities. Configure custom work types based on your industry requirements and safety protocols.
Hot Work Permit
Welding, cutting, grinding, brazing activities.
Confined Space
Entry into tanks, vessels, silos, manholes.
Electrical Isolation
Lockout/tagout for electrical systems.
Work at Height
Scaffolding, ladders, elevated platforms.
Excavation
Digging, trenching, ground penetration.
Custom Types
Configure industry-specific permit types.
Select Work Type
Hot Work
Welding, Cutting, GrindingConfined Space
Tanks, Vessels, SilosElectrical
LOTO, IsolationWork at Height
Scaffolding, LaddersGeneral Work
Standard maintenanceAuthorisation Control
Permit Approval Workflow
Implement multi-level approval workflows for work permits. Define approval hierarchies based on work type, risk level, or department to ensure proper authorisation.
Submit for Review
Requestor submits permit for supervisor approval.
Supervisor Approval
Supervisors review and approve or reject permits.
EHS Sign-off
Safety team final approval for high-risk work.
Rejection Reasons
Mandatory comments when rejecting permits.
Email Notifications
Automatic alerts for pending approvals.
Audit Trail
Complete history of all approval actions.
Permit Approval Flow
Multi-level authorisation process
Hot Work Permit
PendingTime Management
Validity & Expiry Tracking
Set precise validity periods for each work permit. Automatic expiry tracking ensures no work continues beyond authorised timeframes, maintaining compliance and safety.
Valid From Date
Set exact start date and time for permit activation.
Valid To Date
Define end date when permit automatically expires.
Expiry Alerts
Automatic notifications before permit expiry.
Renewal Requests
Easy permit extension for ongoing work.
Auto Status Update
Permits automatically marked expired past validity.
Compliance Reports
Track permit validity compliance metrics.
Permit Validity Timeline
Electrical Isolation - Panel A
Hot Work - Welding Bay 3
Confined Space - Tank #5
Seamless Integration
Work Order Integration
Link work permits directly to work orders for complete traceability. When a work order requires controlled work, easily attach the appropriate permit to ensure compliance.
Select Work Order
Choose from existing work orders that need permits.
Auto-Populate Details
Work order information fills permit automatically.
Asset Information
See linked asset details from work order.
Location Data
Work location auto-filled from work order.
Full Traceability
Complete audit trail from WO to permit to completion.
Compliance Linking
Ensure work orders have required permits attached.
Work Order Selection
Work Order Details
Integrated Modules
EHS Connected to Your Workflow
Work permits seamlessly integrate with work orders, assets, inspections, and your entire CMMS ecosystem for complete safety management.
Work Orders
Link permits to WOAssets
Equipment trackingLocations
Work area mappingInspections
Safety checklistsTeam
Assign approversNotifications
Expiry alertsReports
Compliance analyticsAudit Trail
Full compliance logProven Results
Proven Safety Results
60%
Fewer Safety Incidents
Proactive permits prevent accidents.
99%
Permit Compliance Rate
Digital workflows ensure adherence.
45%
Faster Permit Processing
Digital approvals save hours daily.
"Digital work permits have transformed our safety culture. No more paper chasing—everything is tracked and auditable in OxMaint."
Operations Director
Oil & Gas · Aberdeen
"The approval workflow ensures no hot work starts without proper authorisation. We've had zero fire incidents since implementing OxMaint."
HSE Manager
Manufacturing · Birmingham
"Expiry alerts are a game-changer. We never have workers operating with expired permits anymore. Compliance has never been easier."
Plant Manager
Utilities · Leeds
"Linking permits to work orders gives us complete traceability. During audits, we can show the full history of every controlled work activity."
Compliance Manager
Chemical Processing · Manchester
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's EHS work permit system.
A permit-to-work system is a formal safety management process that ensures potentially hazardous work activities are properly planned, authorised, and controlled. It involves creating work permits that specify safety precautions, assign responsibilities, and set validity periods. OxMaint digitises this entire process, replacing paper permits with a fully trackable electronic system.
OxMaint supports all standard permit types including Hot Work (welding, cutting, grinding), Confined Space Entry, Electrical Isolation/LOTO, Work at Height, Excavation, and General Work permits. You can also create custom permit types specific to your industry requirements and safety protocols.
When a permit is created, it's submitted for approval to designated supervisors or EHS managers. Approvers receive notifications and can review permit details, then approve or reject with comments. You can configure multi-level approval workflows based on work type, risk level, or department. All approval actions are logged for audit purposes.
Yes! Work permits can be directly linked to work orders for complete traceability. When creating a permit, you can select an existing work order, and the permit will automatically populate with work order details like asset information, location, and assigned technician. This ensures controlled work activities are properly documented.
Each permit has a Valid From and Valid To date/time. OxMaint automatically tracks permit validity and sends expiry alerts before permits are due to expire. When a permit reaches its Valid To date, it's automatically marked as Expired. Workers and supervisors are notified, and permit renewal requests can be submitted if work needs to continue.
Ensure Workplace Safety with Digital Permits
Digitise your permit-to-work process. Issue, approve, and track work permits for all controlled activities. Reduce incidents and ensure EHS compliance.
OxMaint is available on web, iOS, and Android. UK GDPR compliant with enterprise security.
UK GDPR Compliant · Enterprise Security · 30-min demo
12
Approved8
IssuedPermit Types
99% Compliance Rate
UK organisations trust OxMaintAlerts