Vendor Management Software
Manage your suppliers and vendors efficiently with OxMaint's powerful CMMS. Track performance ratings, certifications, on-time delivery, and payment terms—reduce procurement costs by 30% and improve supplier relationships.
Vendor Management
Manage your suppliers and vendorsComplete Vendor Solution
6-Step Vendor Management Workflow
Everything you need for supplier management. From onboarding vendors to tracking performance, each step ensures optimal supplier relationships.
Add Vendor
Basic & Contact InfoSet Address
Location DetailsBusiness Info
Tax & SAP DataCertifications
ISO & ComplianceTrack Perf.
Ratings & DeliveryManage Orders
PO & PaymentsEasy Onboarding
Create New Vendor
Add new vendors to your inventory system with comprehensive details. Capture basic information, contact details, and business data—all from a simple, intuitive form designed for quick vendor onboarding.
Vendor Name & Company
Enter company name like "ElectroSupply Ltd." for easy identification in vendor lists.
Contact Person Details
Store primary contact name (e.g., James Wilson) for direct communication.
Email & Phone
Capture email (contact@vendor.co.uk) and phone (+44 20 7946 0958) for quick contact.
Website Link
Store vendor website URL for quick access to product catalogues and information.
Active/Inactive Status
Toggle vendor status to control visibility in purchase order dropdowns.
Quick Search & Filter
Search vendors instantly by name, contact, or any field for fast retrieval.
Create New Vendor
Basic Information
Location Tracking
Address Information Management
Store complete address details for each vendor including street address, city, county, country, and postcode. Essential for shipping, logistics planning, and vendor location mapping.
Street Address
Complete street address (e.g., 123 Industrial Park) for shipping and delivery.
City & County
City (Manchester) and county (Greater Manchester) for regional vendor filtering.
Country Selection
Country field (United Kingdom) for international vendor management and VAT compliance.
Postcode
Postcode (M1 2AB) for accurate shipping calculations and routing.
Multi-Location Support
Track vendors with multiple locations, warehouses, or distribution centres.
Address Validation
Validate addresses to ensure accurate delivery and reduce shipping errors.
Address Information
RequiredBusiness Data
Business Information & SAP Integration
Store critical business data including VAT number, SAP vendor numbers, payment terms, currency preferences, and certifications. Seamlessly integrate with SAP ERP for unified vendor management across systems.
VAT Number Tracking
Store VAT number (e.g., GB123456789) for invoicing, compliance, and tax reporting.
SAP Vendor Number
Map to SAP vendor codes (SAP-VEND-001) for ERP synchronisation and integration.
Payment Terms
Configure payment terms (Net 30, Net 60, COD) for automated invoice processing.
Multi-Currency Support
Set preferred currency (GBP, EUR, USD) for international vendor transactions.
Certification Tracking
Record certifications (ISO 9001, ISO 14001) for compliance and qualification.
Status Management
Set Active/Inactive status to control vendor availability in purchasing workflows.
Business Information
SAP LinkedPerformance Metrics
Vendor Performance & Ratings
Track vendor performance with comprehensive metrics including on-time delivery rates, average ratings, certification status, and high performer identification. Make data-driven decisions for vendor selection.
On-Time Delivery Rate
Track delivery performance with percentage metrics for reliable supplier selection.
Vendor Rating System
Average rating scores (0.0-5.0) based on quality, service, and reliability metrics.
High Performer Flag
Automatically identify top-performing vendors for priority ordering and partnerships.
Certification Verified
Track vendors with verified certifications for compliance-critical purchases.
Performance History
Historical trends showing improvement or decline in vendor performance over time.
Comparison Dashboard
Side-by-side vendor comparison for informed procurement decisions.
Performance Dashboard
Live Metrics4.6
Avg Rating94.5%
On-TimeTop Performing Vendors
ElectroSupply Ltd.
Parts & ComponentsIndustrial Parts UK
ISO 9001 CertifiedMechTools Ltd.
Tools & EquipmentParts
Master catalogue with specs and pricing.
Stocks
Track quantities and locations.
Vendors
Supplier management and POs.
Scraps
Track scrapped and disposed items.
Inventory Suite
Part of Complete Inventory Management
OxMaint's vendor module integrates seamlessly with Parts, Stocks, and Scraps—creating a unified inventory ecosystem for your entire organisation.
Vendor-Parts Linking
Connect vendors to specific parts they supply with pricing and lead time information.
Auto Purchase Orders
Generate POs automatically when stock falls below reorder points with preferred vendor selection.
Receiving Integration
Receive inventory against vendor POs with automatic stock updates and quality checks.
Integrated Modules
Vendors Connected to Every Module
OxMaint's vendor management integrates seamlessly with all maintenance and procurement modules for complete operational visibility.
Purchasing
Create vendor POsInventory
Link parts to vendorsWork Orders
Vendor-supplied partsReports & Analytics
Vendor performanceAssets
Vendor service contractsPreventive Maintenance
Scheduled vendor workDocuments
Vendor contracts & certsTeam
Vendor contact assignmentProven Results
We are proud of our results
30%
Reduced Procurement Costs
Optimise supplier relationships.
95%
On-Time Delivery Rate
Reliable supplier tracking.
248+
Avg Vendors Managed
Centralised supplier database.
"Vendor performance tracking helped us identify our best suppliers. We now prioritise high performers for critical orders."
Operations Director
Manufacturing · Manchester
"SAP integration eliminated double data entry. Vendor master data always in sync."
Plant Manager
Oil & Gas · Aberdeen
"Certification tracking ensures qualified suppliers only for compliance-critical purchases."
Compliance Manager
Pharmaceutical · Birmingham
"Payment terms automation means we never miss early payment discounts anymore."
Maintenance Director
Logistics · Leeds
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's vendor management capabilities.
OxMaint captures comprehensive vendor information including: Basic details (vendor name, contact person, email, phone, website), Address information (street, city, county, country, postcode), Business data (VAT number, SAP vendor number, payment terms, currency, status), and Certifications (ISO 9001, ISO 14001, etc.). All fields are searchable and filterable for quick vendor lookup.
OxMaint automatically tracks vendor performance through multiple metrics: On-Time delivery rate (percentage of orders delivered by promised date), Average Rating (0-5 scale based on quality and service), High Performer flag (automatically assigned to top vendors), and Certification status. The dashboard shows real-time performance data, and you can compare vendors side-by-side for procurement decisions.
Yes, OxMaint integrates with SAP ERP through the SAP Vendor Number field. Map each vendor to their corresponding SAP vendor master code for two-way synchronisation. This eliminates double data entry and ensures both systems show consistent vendor information including payment terms, VAT data, and status changes.
OxMaint supports configurable payment terms including: Net 30, Net 60, Net 90, COD (Cash on Delivery), Due on Receipt, and custom terms. You can also set preferred currency (GBP, EUR, USD, etc.) for international vendors. Payment terms are automatically applied to purchase orders created for each vendor.
Track vendor certifications like ISO 9001, ISO 14001, and industry-specific qualifications in the Certifications field. The "Certified" status on the dashboard shows how many vendors have valid certifications. You can filter vendors by certification status to ensure you only work with qualified suppliers for compliance-critical purchases.
Streamline Your Vendor Relationships Today
Track supplier performance, manage certifications, and build stronger vendor partnerships. Perfect for procurement and maintenance teams across manufacturing and heavy industry.
Join 1000+ UK organisations already optimising supplier management with OxMaint. UK GDPR compliant with enterprise security.
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ActivePerformance
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