Preventive Maintenance Software
Manage preventive maintenance schedules and track upcoming maintenance effortlessly. Create time-based or meter-based schedules, auto-generate work orders, and never miss a PM task again.
PM Schedules
Manage preventive maintenance schedules and track upcoming maintenancePM Categories
Organised by typeComplete PM Solution
7-Step PM Workflow
Everything you need for preventive maintenance. From schedule creation to work order completion, each step ensures equipment reliability.
Create Schedule
Basic InformationSet Intervals
Time or Meter BasedAdd Tasks
Maintenance StepsNotifications
Advance AlertsAuto Generate
Work OrdersExecute
Perform MaintenanceComplete
Close & RecordFeature Spotlight
Create New PM Schedule
Set up comprehensive preventive maintenance schedules with all essential information. Link to assets, assign technicians, track service history, and automate work order generation.
Schedule Title
Descriptive name for easy identification.
Category Selection
Organise schedules by maintenance type.
Asset Linking
Connect schedule to specific equipment.
Location Assignment
Specify where maintenance occurs.
Team Assignment
Assign technicians to perform the work.
Service History
Track last service date and readings.
Create New PM Schedule
Basic Information
Flexible Timing
Schedule Intervals
Configure time-based or meter-based intervals for your preventive maintenance. Set schedules to repeat daily, weekly, monthly, or yearly, or trigger based on equipment runtime.
Interval Type
Choose Days, Weeks, Months, or Years.
Interval Value
Set frequency (every 1, 3, 6 months, etc.).
Multiple Intervals
Add multiple interval types per schedule.
Primary Interval
Set which interval triggers first.
Meter-Based
Trigger PM based on runtime hours or miles.
Time + Meter
Combine both triggers—whichever comes first.
Schedule Intervals
Configure frequencyTask Management
Maintenance Tasks
Define detailed maintenance tasks for each PM schedule. Set task descriptions, estimated durations, and mark tasks as required to ensure thorough completion.
Task Description
Detailed instructions for each maintenance step.
Estimated Duration
Set expected time in hours for each task.
Required Task Toggle
Mark tasks as mandatory for completion.
Multiple Tasks
Add unlimited tasks to each schedule.
Total Time Tracking
See total estimated time for all tasks.
Task Checklists
Technicians check off tasks as completed.
Maintenance Tasks
Never Miss PM
Advance Notifications
Set up advance notifications to alert your team before PM is due. Configure how many days in advance to notify, who to notify, and ensure maintenance is never missed.
Notify Before
Set advance notice period (days before due).
Notify User
Select which team members to alert.
Multiple Notifications
Add multiple notification rules per schedule.
Active Toggle
Enable or disable notifications as needed.
Email & Push
Receive alerts via email and mobile push.
Escalation Rules
Escalate overdue PMs to supervisors.
Notifications
Advance alertsAutomation
Auto Generate Work Orders
When PM schedules become due, OxMaint automatically generates work orders with all the details pre-filled. Your team gets assigned tasks ready to execute without manual intervention.
Automatic Creation
Work orders generated when PM is due.
Pre-Filled Details
All PM info transfers to work order.
Task Inheritance
All maintenance tasks included in WO.
Assignee Carry-Over
Assigned technician automatically set.
Asset Linking
Work order linked to correct equipment.
Toggle Control
Enable/disable auto-generation per schedule.
Auto Generate Work Order
Work orders created when PM is due
Generated WO
WO-GB-0142Organisation
PM Schedule Categories
Organise your PM schedules by maintenance category for easy management. Group similar schedules together, filter by category, and expand/collapse for a clean overview.
Category Grouping
Organise schedules by maintenance type.
Expand / Collapse
View or hide category contents easily.
Schedule Count
See how many schedules per category.
Active Status
Track active schedules and auto WOs.
Status Filters
Filter by All, Active, or Inactive status.
Search Schedules
Quickly find PM schedules by keyword.
PM Schedule Categories
HVAC
12 schedulesElectrical
8 schedulesPlumbing
6 schedulesUncategorised
(schedules without category)Integrated Modules
PM Connected to Your Workflow
Preventive maintenance seamlessly integrates with work orders, assets, inventory, and your entire CMMS ecosystem.
Work Orders
Auto-generate WOsAssets
Link to equipmentLocations
Tag facility areasTeam
Assign techniciansInventory
Reserve partsInspections
Link checklistsReports
PM analyticsCalendar
Schedule viewProven Results
PM Results That Speak for Themselves
45%
Less Downtime
Proactive maintenance reduces failures.
30%
Cost Reduction
Prevent costly emergency repairs.
99%
On-Time Completion
Never miss scheduled maintenance again.
"Since implementing OxMaint's PM scheduling, we've reduced unplanned downtime by 45%. The auto-generate work order feature is a game changer."
Operations Director
Manufacturing · Manchester
"The advance notification system ensures our team is always prepared. We never miss a scheduled PM anymore, and equipment reliability has improved dramatically."
Facilities Manager
Commercial Property · Birmingham
"Being able to set both time-based and meter-based intervals means our maintenance is truly condition-based. We've seen 30% reduction in maintenance costs."
Fleet Manager
Logistics · Leeds
"The task management feature with estimated durations helps us plan technician workloads effectively. PM completion is now at 99% on-time."
Maintenance Director
Utilities · Sheffield
Automate Your Preventive Maintenance Today.
Create PM schedules, set intervals, add tasks, configure notifications, and auto-generate work orders—all from one powerful platform.
OxMaint is available on web, iOS, and Android. UK GDPR compliant with offline support.
GDPR Compliant · Works Offline · 30-min demo
48
Active3
OverdueNext Due
HVAC Filter PM
Assigned to James WilsonTasks Included
FAQ
Frequently Asked Questions
Everything you need to know about OxMaint's preventive maintenance scheduling.
Preventive maintenance software helps organisations schedule and track routine maintenance activities before equipment fails. OxMaint's PM module allows you to create schedules with time-based or meter-based intervals, define maintenance tasks, set up advance notifications, and automatically generate work orders when PM is due.
Yes! OxMaint supports multiple interval types per schedule. You can set time-based intervals (days, weeks, months, years) and meter-based intervals (runtime hours, miles, cycles) on the same PM schedule. The system triggers maintenance based on whichever comes first, ensuring optimal maintenance timing.
When you enable "Auto Generate Work Order" on a PM schedule, OxMaint automatically creates a work order when the schedule becomes due. All information—including title, asset, location, assigned technician, and maintenance tasks—transfers to the work order automatically. Your team receives notification and can start work immediately.
Yes, you can add unlimited maintenance tasks to each PM schedule. Each task includes a description, estimated duration in hours, and a required/optional toggle. The system calculates total estimated time for all tasks and carries these through to the generated work order for technicians to complete and check off.
You can configure multiple notifications per PM schedule. Set how many days before the due date to send alerts, and select which users to notify. Notifications are sent via email and mobile push. You can also set up escalation rules to notify supervisors if PM becomes overdue.