Complete CMMS solution for schools & universities
Create safe learning environments, optimise facility operations, and reduce maintenance costs with intelligent asset management designed specifically for primary schools, secondary schools, colleges, and universities.
Education CMMS Solution
Complete maintenance management for educational facilities
Facility Tracking
Campus-wide monitoring
Preventive PM
Automated scheduling
Work Orders
Digital management
Analytics
Performance insights
Our Features
Built for Educational Facility Operations
Complete maintenance management tools designed specifically for classrooms, laboratories, student accommodation, sports facilities, and campus-wide operations across the United Kingdom
Digital Facility Inspections
Customisable checklists for HVAC systems, electrical, plumbing, classrooms, laboratories, and sports facilities with compliance documentation.
Preventive Maintenance Scheduling
Schedule maintenance during half-terms, holidays, and out-of-hours to minimise disruption to lessons and activities.
Work Order Management
Create, assign, and track work orders with priority levels and completion tracking for estates and facilities teams.
Regulatory Compliance
Maintain compliance with HSE regulations, fire safety, DfE building requirements, Ofsted standards, and accessibility requirements.
Asset Performance Tracking
Monitor facility conditions, equipment health, and maintenance costs across your entire campus or multi-academy trust.
Mobile-First Platform
Empower caretakers and estates teams with mobile access to work orders, manuals, and inspection forms across campus.
MOBILE SOLUTION
Mobile Inspection App for Estates Teams
Equip your caretakers, site managers, and estates staff with a mobile inspection app designed for educational institutions:
- Complete digital inspection checklists across campus buildings and grounds
- Access inspection history, maintenance logs, and compliance records instantly
- Report facility issues, equipment breakdowns, and safety hazards immediately
- Capture photos, signatures, and detailed notes for audit trails
- Work offline and sync when connected—ideal for large campus sites
Mobile Inspection App
For Educational Facility Teams
Digital Checklists
Complete inspections across campus
Access History
Logs & compliance records
Instant Reporting
Report issues & repairs instantly
Photo Capture
Photos, signatures & notes
Analytics Dashboard
Real-Time Campus & Facility Insights
Make data-driven decisions with comprehensive educational facility analytics:
- Live dashboards showing facility status, maintenance schedules, and work order progress
- Budget tracking and cost allocation by building, department, and project
- Custom analytics on energy consumption, equipment utilisation, and space management
- Automated alerts for maintenance due dates and safety inspection deadlines
- Historical reporting with trend analysis and predictive maintenance insights
Real-Time Analytics Dashboard
Campus & Facility Insights
Live Facility Dashboard
Real-time status & schedules
Budget Tracking
Cost allocation & transparency
Energy Analytics
Consumption & efficiency metrics
Automated Alerts
Maintenance & safety notifications
Facility Coverage
Complete Asset Hierarchy for Educational Facilities
Deep asset management supporting campus-wide tracking across all educational facility types—primary schools, secondary schools, sixth form colleges, and universities:
- Teaching spaces: classrooms, science laboratories, IT suites, lecture theatres, and workshops
- Student accommodation: halls of residence, dormitories, and boarding houses
- Sports facilities: gymnasiums, sports halls, swimming pools, and playing fields
- Building services: HVAC systems, boilers, electrical systems, plumbing, and lifts
- Grounds and external: car parks, pathways, fencing, playgrounds, and landscaping
Education Facility Coverage
Complete Campus Management
Teaching Spaces
Classrooms, labs, lecture theatres
Student Accommodation
Halls, dormitories, boarding houses
Sports Facilities
Gyms, sports halls, swimming pools
Building Services
HVAC, boilers, electrical, lifts
Safety & Compliance
Audit-Ready Documentation for Educational Standards
Pre-configured inspection templates ensure compliance with UK educational safety regulations:
- Inspection forms for HVAC systems, fire safety, electrical, plumbing, and playground equipment
- Student and staff request portal with automated work order routing
- Complete audit trails with timestamps, photos, and digital signatures
- Automated compliance reporting for HSE, fire regulations, and accessibility requirements
- Customisable templates for primary schools, secondary schools, colleges, and university campuses
Safety & Compliance Checklists
Audit-Ready Documentation
Facility Inspection Forms
HVAC, electrical, plumbing, fire safety
Request Portal
Student & staff work requests
Safety Standards
HSE, fire codes, DfE compliance
Complete Audit Trails
Timestamps, photos, digital signatures
Why Choose Oxmaint
Benefits for School Business Managers and Estates Teams
Minimise Learning Disruptions
Proactive maintenance strategies reduce emergency repairs by up to 26% and improve facility uptime for pupils and students.
Ensure Pupil Safety
Stay compliant with DfE, HSE, and Ofsted requirements through automated documentation and inspection records.
Reduce Operating Costs
Optimise facility spending by identifying failure patterns and eliminating unnecessary repairs, saving up to 20% on maintenance budgets.
Real Results from UK Schools & Universities Using Oxmaint
26% Reduction in Equipment Downtime
A Russell Group university with 45 buildings, 850 teaching spaces, and 12 halls of residence reduced facility downtime by 26% and improved student satisfaction scores by 38% after implementing Oxmaint's comprehensive maintenance management system, saving over £340,000 annually in operational costs.
38% Higher
Student satisfaction with campus facilities
£340,000 Saved
Annual cost reduction in maintenance spending
100% Compliant
Perfect HSE and fire safety audit compliance record
Trusted by Schools & Universities Across the UK
"Oxmaint transformed our estates management. The staff request portal reduced response times by 45%, and our caretakers love the mobile app. We passed our HSE audit with perfect scores thanks to the automated compliance tracking."
Director of Estates
Russell Group University - 45 buildings, 850 teaching spaces based in the North West
"The safety compliance features are exceptional. We achieved zero safety incidents in 18 months and passed all HSE and fire code audits perfectly. The budget tracking gives governors complete visibility into facility costs."
School Business Manager
Multi-Academy Trust - 28 schools, 480 classrooms across the West Midlands
EDUCATION INTEGRATIONS
Connected Ecosystem
Seamlessly integrate with finance systems, building automation, management information systems, and energy management platforms for complete visibility.
Explore all integrations
FAQ
Frequently Asked Questions
Oxmaint supports the complete range of UK educational facilities including primary schools, secondary schools, academies, sixth form colleges, further education colleges, and universities. Our asset hierarchy covers teaching spaces (classrooms, laboratories, lecture theatres), student accommodation (halls of residence, boarding houses), sports facilities (gymnasiums, swimming pools, playing fields), building services (HVAC, boilers, electrical), and grounds maintenance. We also support multi-academy trusts with centralised reporting across multiple sites.
Oxmaint allows you to schedule preventive maintenance around your academic calendar. Major works can be planned for half-terms, Christmas, Easter, and summer holidays to minimise disruption to teaching. The system supports automatic scheduling based on term dates, with the ability to set blackout periods for examination seasons and key events. Routine maintenance can be scheduled for evenings and weekends, with the mobile app enabling caretakers to complete tasks efficiently.
Oxmaint includes pre-configured templates for UK educational compliance including HSE (Health and Safety Executive) requirements, fire safety regulations, DfE (Department for Education) building standards, Ofsted premises requirements, and accessibility standards. The system maintains complete audit trails with timestamps, photos, and digital signatures, making it easy to demonstrate compliance during inspections. Automated alerts ensure safety inspections and certifications are never missed.
Yes, Oxmaint includes a request portal that allows teachers, staff, and students to submit maintenance requests directly. Requests are automatically routed to the appropriate caretaker or estates team member based on location and issue type. Requesters receive updates on progress, and the system tracks response times and completion rates. This reduces administrative burden while ensuring issues are addressed promptly.
Yes, Oxmaint integrates with popular UK accounting and finance systems including Xero, Sage, and other platforms used in the education sector. This enables automatic synchronisation of maintenance costs, supplier invoices, and budget tracking. School business managers and bursars can generate reports showing maintenance spend by building, department, or cost centre, supporting transparent financial management and governor reporting.
Transform Your Educational Facility Operations
Join leading UK primary schools, secondary schools, colleges, and universities who trust Oxmaint to optimise their maintenance operations and create safe learning environments.