Oil Analysis Software for CMMS | Oxmaint

By Riley Quinn on August 18, 2026

oil-analysis-fluid-monitoring-cmms

Oil analysis only earns its cost when a laboratory result changes what somebody does next. Oxmaint captures lab reports against the individual asset, trends wear metals, viscosity and contamination sample by sampleand raises a prioritised work order the moment a limit or a pattern says something is developing. Start a free trial or book an oil and fluids demo to see your own sample history trended.

Predictive & AI

Oil Analysis Software for CMMS

The report lands in your inbox. A couple of values are drifting the wrong way. The machine is still running, production wants it left alone, and nobody wants to pull a pump on a hunch. That moment is where most oil analysis programmes quietly fail.

Read the metals, find the component

Every element in a spectrometric result points at a specific part of the machine. Tied back to the bill of materials, a PDF full of numbers becomes a diagnosis.

Fe Iron Gears, shafts, cylinders and any steel surface. Rising iron across samples means developing ferrous wear.
Cu Copper Bronze bushings, thrust washers and cooler tubes. Only meaningful if those materials are in the machine.
Cr Chromium Rings and liners. Often appears alongside iron when cylinder wear is under way.
Pb Lead Babbitt bearing layers. A rise of around 15 ppm in a single month commonly signals babbitt erosion.
Al Aluminium Pistons and housings. Worth checking against recent component changes before assuming wear.
Si Silicon Not wear at all. Dust ingress through breathers, seals or filling practice. Fix the pathway, not the symptom.

Bring a recent report and we will decode it against your machine bill of materials. Book a demo to see it done live.

Three tests, three different warning windows

Most programmes run spectroscopy alone and wonder why bearings still fail. The tests do not see the same things at the same time.

Particle count, ISO 4406Earliest warning
Sees sub-micron debris from spall initiation four to eight weeks before spectroscopy can detect it.
Analytical ferrographyDiagnostic depth
Shows particle shape and origin. Reserved for high-criticality assets where you need to know the failure mode.
Spectroscopy, wear metalsRoutine baseline
Detects up to roughly five to eight microns. Essential, but it cannot see the particles that appear first.

Oil analysis reportedly identifies around 90% of bearing failures through microscopic wear particles before vibration monitoring raises an alarm. The three tests together are what deliver that. Book a demo to see how the three panels sit on one asset timeline.

When a result should become a job

Configure the limits once and the platform decides, rather than a busy engineer skimming a PDF on a Friday afternoon.

IndicatorWhat it tells youTypical action trigger
Water contentCorrosion risk, additive strippingAbove 0.05%
Particle countIngress or filtration failureISO code rising two levels
GlycolCoolant ingress, immediate concernDetected at any level
ViscosityOxidation, thermal ageing or dilutionShift beyond 10% of grade
Wear metalsComponent surfaces shedding materialAbove baseline trend or lab limit
SiliconDust ingress through a pathwaySustained rise across samples

Limits vary by lubricant, manufacturer specification and asset. Industrial iron alert bands often sit around 20 to 50 ppm, whereas aviation applications work to roughly 4 ppm. Set yours per asset, not per fleet. Book a demo and we will configure a limit set against your equipment.

The signal most programmes miss

A single result rarely proves anything. The rate of change usually does, and it moves well before any threshold is crossed.

Still under the limit. Already a problem.

A wear metal rate doubling across three consecutive samples is an action signal even while the absolute value sits below the alert threshold. Oxmaint escalates on the slope, not only on the breach, so the investigation starts while the repair is still small. Book a demo to see slope alerting on your own sample history.

How often to sample

Criticality sets the interval. Sampling everything monthly wastes budget; sampling the wrong assets annually wastes machines.

Critical Monthly Production-critical gearboxes and high-consequence rotating equipment. Catches trend changes before they reach action thresholds.
Important Quarterly Assets with real consequence but available spare capacity or a manageable repair window.
Standard Semi-annually Lower-consequence units where the sample confirms condition rather than driving decisions.

One prevented gearbox failure, commonly valued between fifty thousand and three hundred thousand pounds in repair and lost production, typically pays for a monitoring programme covering ten to twenty assets. Book a demo to build a sampling plan around your criticality ranking.

Getting the sample right

Same port, every time Take from a live zone while the system is running, never bottom sediment. An inconsistent sampling point makes trending meaningless.
Label by asset and hours Asset identifier plus meter reading plus date. Without the hour count, the result cannot be normalised against usage.
Close the ingress, not the ticket A contamination event resolved without explaining how the dirt or water got in will simply recur at the next sample.

Sampling discipline is what makes the data worth trending. Book a demo and we will review your current routine.

Questions we get asked

Do you replace our laboratory? No. Oxmaint takes results from whichever labs you already use and turns them into trends and jobs.
Can it handle several labs at once? Yes. Results from different providers are normalised against the same asset record so the trend stays continuous.
Do we need sensors as well? Not to start. Laboratory sampling alone gives a usable condition picture on most rotating equipment.
Can it extend our oil drain intervals? Where chemistry and cleanliness hold steady across baseline samples, yes. Intervals shorten again automatically if results degrade.
What happens when a limit is breached? A prioritised work order is raised against the asset with the result attached, assigned and tracked to closure.
Will it work with our existing CMMS? Yes. Oxmaint connects to existing systems rather than requiring you to replace what already works.

Something not answered here? Book a demo and ask directly.

Bring your last three lab reports

In thirty minutes we will trend them against the asset, show you where the slope is already moving and what the alert configuration would look like on your equipment. No obligation, and the free trial runs without a credit card.


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